With unloading costs (*Entladekosten*) you charge a client for goods receipt: as a flat rate per completed advance notice, or variably per pallet, per carton or per container.

![Screenshot: Unloading cost templates list with client filter, columns Client, Type, Costs and Active](/billing/images/unloading-costs-overview.png)

## Before you start
- Your user needs the permissions for the unloading costs in the cost settings – ask your administrator.
- The client exists, see [Clients](/company/clients.md).
- Goods receipts are done via [Advance notices](/inbound/advance-notices.md) and [Unloading](/inbound/unloading.md). Only **closed** advance notices are charged.
- For billing per pallet: the articles have the attribute "units per pallet" maintained, see [Edit an article](/products/edit-article.md). Otherwise every article with a quantity counts as one pallet.
- Recommended: [Service categories](/billing/service-categories.md) are set up.

## Step by step
1. Open **WMS › Settings › Cost settings › Unloading costs** (*WMS › Einstellungen › Kosteneinstellungen › Entladekosten*).
2. Click **Create template** (*Vorlage anlegen*).
3. Choose the **Client** (*Mandant*) and enter a **Name** (*Name*) and optionally a **Detailed description** (*Detailbeschreibung*).
4. Choose the **Billing Type** (*Abrechnungs-Typ*):
   - **Flat rate (per notification)** (*Pauschal (Pro Avisierung)*) – one charge per completed advance notice.
   - **Per unit (variable)** (*Pro Einheit (Variabel)*) – also choose the **Basis for calculation** (*Berechnungsgrundlage*).

![Screenshot: Unloading cost template form with Client, Name, Billing Type "Per unit (variable)" and Basis for calculation "Pallets"](/billing/images/unloading-costs-form.png)

5. Enter the **Costs** (*Kosten*), choose the **Billing Category** (*Abrechnungs-Kategorie*) and the **Itemized statement on the invoice** (*Detail-Darstellung auf Rechnung*).
6. Optionally add a condition (**Add a condition**, *Bedingung hinzufügen*) and set a [validity period](/billing/validity-period.md).
7. Tick **Active** (*Aktiv*) and click **Save** (*Speichern*).

![Screenshot: Lower part of the form with Costs, Billing Category, Itemized statement, a condition on the reference number and Active](/billing/images/unloading-costs-form-conditions.png)

## Fields and options
| Field | Meaning | Required |
|---|---|---|
| **Client** (*Mandant*) | The client you are billing. | yes |
| **Name** (*Name*) | Name of the item on the statement. | yes |
| **Detailed description** (*Detailbeschreibung*) | Description of the item on the statement. | no |
| **Billing Type** (*Abrechnungs-Typ*) | **Flat rate (per notification)** or **Per unit (variable)**. | yes |
| **Basis for calculation** (*Berechnungsgrundlage*) | **Pallets** (*Paletten*): per article, the delivered quantity ÷ units per pallet, rounded up, summed over the advance notice. **Boxes / Packages** (*Kartons / Pakete*): the sum of the quantities actually delivered. **Container** (*Container*) and **Flat rate** (*Pauschal*): 1 per advance notice. | for variable |
| **Costs** (*Kosten*) | Price per advance notice or per unit. | yes |
| **Billing Category** (*Abrechnungs-Kategorie*) | Groups the item on the statement. | no |
| **Itemized statement on the invoice** (*Detail-Darstellung auf Rechnung*) | **No details** (*Keine Details*), **As subheadings** (*Als Unterpunkte*, default) or **Detailed breakdown in the appendix** (*Einzelnachweis auf Anlage*). | no |
| **Conditions (Optional)** (*Bedingungen (Optional)*) | A field, an operator (equal, not equal, contains, in list, not in list, greater/less …) and a **Value** (*Wert*). Fields: **Freight Forwarder / Carrier** (*Spedition / Carrier*, the deliverer of the advance notice), **Supplier** (*Lieferant*, not recorded on advance notices, so it is always empty) and **Reference No** (*Referenznummer*, the delivery note number of the advance notice, otherwise its order number). | no |
| **Active** (*Aktiv*) | Only active templates are charged. | – |

## How the charge is calculated
- X-Sitter charges the client's advance notices with the status **closed** whose last change lies within the billing period.
- In the detailed breakdown, each advance notice appears as "WE-" followed by its delivery note number (or its number if there is no delivery note number).

![Screenshot: Client statement appendix with unloading cost lines "WE-…" per advance notice](/billing/images/unloading-costs-statement.png)

## Good to know / Troubleshooting
| Message | Cause | Solution |
|---|---|---|
| The entry has been saved / The entry has been updated (*Der Eintrag wurde gespeichert* / *Der Eintrag wurde ge-updated*) | The template was saved. | – |
| Should the entry really be removed? (*Soll der Eintrag wirklich entfernt werden?*) | Confirmation before deleting. | Confirm – you see "The entry has been removed" (*Der Eintrag wurde entfernt*). |
| No unloading costs on the statement | The advance notice is not closed yet, or it was closed outside the billing period. | Complete the goods receipt, check the billing period. |
| Too many pallets charged | "Units per pallet" is missing on the articles. | Maintain the attribute on the articles. |

- Use **Duplicate** (*Duplizieren*) in the list to copy a template. The copy is inactive until you activate it.