VAS (value-added services) are additional services such as labelling, repacking, kitting or special work. In **VAS templates** (*VAS Vorlagen*) you define the activity and its standard cost per unit. The list **VAS Services Recorded** (*Erfasste VAS Leistungen*) shows all services your team has recorded – these are charged on the client statement.

![Screenshot: List "VAS Services Recorded" with client filter, the buttons "Manage Templates" and "Record performance" and the columns Date, Client, Quantity, Total costs](/billing/images/vas-templates-recorded-list.png)

## Before you start
- Your user needs the permission for the VAS list in the cost settings. To manage templates, you also need the permission for the VAS templates – only then is the **Manage Templates** button shown. Ask your administrator.
- Recommended: [Service categories](/billing/service-categories.md) are set up.

## Step by step

### Create a VAS template
1. Open **WMS › Settings › Cost settings › VAS** (*WMS › Einstellungen › Kosteneinstellungen › VAS*).
2. Click **Manage Templates** (*Vorlagen verwalten*). The list **VAS Templates** (*VAS Vorlagen*) opens.

![Screenshot: List "VAS Templates" with columns Client, Name, Description, Standard costs and the button "Create template"](/billing/images/vas-templates-list.png)

3. Click **Create template** (*Vorlage erstellen*).
4. Optionally choose a **Client** (*Mandant*). If you leave it empty, the template is global and available for all clients.
5. Enter the **Name** (*Bezeichnung*), optionally a **Description** (*Beschreibung*), the **Standard cost (per unit)** (*Standardkosten (pro Einheit)*) and the **Billing Category** (*Abrechnungs-Kategorie*).
6. Click **Save** (*Speichern*).

![Screenshot: VAS template form with Client (empty = global), Name "Labelling", Standard cost per unit, Billing Category and Description](/billing/images/vas-templates-form.png)

### Edit or delete
- Click the pencil button in the template list to change a template, or the trash can button to delete it ("Should the entry really be removed?").
- In the list of recorded services, you can edit and delete recorded services in the same way.

### Record services
Services are recorded via **WMS › VAS Entry** (*WMS › VAS Erfassen*) or the button **Record service** (*Leistung erfassen*) in the list, see [Record VAS](/billing/record-vas.md).

## Fields and options
| Field | Meaning | Required |
|---|---|---|
| **Client** (*Mandant*) | The client this template is for. Empty: the template is available for all clients (global). | no |
| **Name** (*Bezeichnung*) | Name of the activity. It is used as the item name when a service is recorded. | yes |
| **Description** (*Beschreibung*) | Appears as the item description on the client statement. | no |
| **Standard cost (per unit)** (*Standardkosten (pro Einheit)*) | Price per unit, e.g. per hour or per piece. | yes |
| **Billing Category** (*Abrechnungs-Kategorie*) | Default category for services recorded with this template. | no |

## How VAS are charged
- The total cost of a recorded service = standard cost of the template × quantity.
- On the client statement, every service whose **Date of service** lies within the billing period is charged (unit price = total costs ÷ quantity). Services with the same name and unit price are combined.
- VAS templates have no validity period – the date of the service decides.

![Screenshot: Client statement with a VAS item "Labelling" in the itemized list](/billing/images/vas-templates-statement.png)

## Good to know / Troubleshooting
| Message | Cause | Solution |
|---|---|---|
| The entry has been saved / The entry has been updated (*Der Eintrag wurde gespeichert* / *Der Eintrag wurde ge-updated*) | The template was saved. | – |
| Should the entry really be removed? (*Soll der Eintrag wirklich entfernt werden?*) | Confirmation before deleting. | Confirm – you see "The template has been deleted" (*Die Vorlage wurde gelöscht*). |

!!! warning Price changes
Changing the price of a template does **not** change services that have already been recorded. A recorded service is only recalculated with the current template price when you open and save it again.
!!!