The article overview is the heart of the catalogue. It lists all articles of the company you have currently selected as a table, with the category tree on the left. From here you search and filter articles, choose which columns (attributes) are shown, and jump to editing, creating, bulk processing and publishing articles.

Your column selection and column order are saved as your personal view – per user and per company.

![Screenshot: Article overview with the category tree on the left and the article table on the right](/products/images/article-overview-page.png)

## Before you start

- Your user needs access to the **Catalogue** (*Katalog*) menu. Some buttons only appear with extra permissions (edit, delete, product actions, filter) – ask your administrator if something is missing.
- An article only appears in the list if it has **at least one attribute value**, for example a name or SKU. See [Attribute fields](/products/attribute-fields.md).
- The category tree on the left uses your [categories](/products/categories.md).
- **Logisticians** see the articles of their own catalogue. **Clients** see the articles they own. More about ownership in [Owner and sharing](/products/owner-and-sharing.md).

## Open the overview

Go to **Catalogue › Overview** (*Katalog › Übersicht*).

## Search for articles

1. Enter at least 3 characters in the **Search...** (*Suche...*) field.
2. Choose the **Search Mode** (*Suchmodus*) next to the field:
   - **contains** (*enthält*): finds partial matches. This is the default.
   - **exact** (*genau*): finds only articles whose article number, EAN or name matches exactly.
3. Click the magnifying glass.

The search looks in the name, SKU and EAN. In both modes, exact hits are listed first. Click the orange **X** button to clear the search.

![Screenshot: Search field with the search mode drop-down "contains / exact" opened](/products/images/article-overview-search.png)

## Filter by category

Click a category in the tree on the left. The list shows the articles of this category **including all subcategories**.

!!!
An active search has priority over the category filter. Clear the search first if you want to browse a category.
!!!

## Filter by attribute value

- Columns with a drop-down attribute (with more than one value) have a filter button in the column header. Click it and pick a value. **Reset filter** (*Filter zurücksetzen*) removes it again.
- If your articles belong to different owners (clients), use the **All owners** (*Alle Eigentümer*) selection in the top right to show only the articles of one owner.
- With the **Filter** button you open the filter sidebar for more complex filters. See [Filter sidebar](/products/filter-sidebar.md).

![Screenshot: Column header with the attribute filter drop-down opened](/products/images/article-overview-attribute-filter.png)

## Sort and page through the list

- Use the **Order** (*Sortierung*) drop-down to sort ascending or descending. **Reset sorting** (*Sortierung zurücksetzen*) returns to the default.
- Page through the list at the bottom. Use the drop-down in the bottom right to choose how many articles are shown per page (default: 25).
- The button with the sync symbol reloads the table.

## Adjust columns (your view)

1. Click **Launch the Column Editor** (*Spalten Editor starten*).
2. Drag and drop columns into the order you want, and switch columns on or off. All attribute fields of the company are offered. New fields are switched off by default.
3. Save. You see the message **The view has been saved** (*Die Ansicht wurde gespeichert*).

If you show many columns, use the width button (*"The view can be widened to accommodate multiple columns"*) to switch to a wider page layout.

![Screenshot: Column editor with columns being dragged into a new order](/products/images/article-overview-column-editor.png)

Your view is remembered for you and the selected company. If you have never saved a view, X-Sitter uses the standard view: checkbox, image, SKU, EAN, name, price, stock and actions. X-Sitter also remembers your page, page size and search term while you are logged in.

## Columns

| Column | Meaning |
|---|---|
| Checkbox | Selects the article for actions |
| Image (*Grafik*) | The main image of the article. Empty = no image yet, see [Article images](/products/article-images.md) |
| SKU / EAN / Name / Price | The attribute values of the article |
| Stock (*Bestand*) | Total quantity in all warehouses. Green = more than 1, red = below 0, grey = otherwise |
| Further columns | Any attribute fields you added in the column editor |
| Actions | Green pencil = edit, red bin = delete |

### Badges next to the name

| Badge | Meaning |
|---|---|
| **Earmarked** (*vorgemerkt*) | The article is waiting to be published – queued via the bulk action **Resend** (*erneut senden*), see [Bulk processing](/products/bulk-processing.md) |
| **approved** (*freigegeben*) | The article has been shared, see [Article shares](/products/article-shares.md) |
| **will be deleted** (*wird gelöscht*) | The article is marked for deletion, see [Delete an article](/products/delete-article.md) |

## Actions in the overview

- **Green pencil** in a row: opens the article for editing, see [Edit an article](/products/edit-article.md).
- **Red bin** in a row: deletes the article, see [Delete an article](/products/delete-article.md).
- The **Product Actions** (*Produkt Aktionen*) drop-down above the category tree offers, depending on your permissions:
  - **Create product** (*Produkt anlegen*) and the wrench button to configure the input fields, see [Create an article](/products/create-article.md)
  - **Bulk Processing** (*Massenverarbeitung*), see [Bulk processing](/products/bulk-processing.md)
  - **Publish article** (*Artikel veröffentlichen*) › **Item** (*Artikel*) / **Categories** (*Kategorien*)
  - **Consignment: prices per customer group** (*Konsignation: Preise je Kundengruppe*), see [Consignment](/products/consignment.md)

![Screenshot: The "Product Actions" drop-down opened above the category tree](/products/images/article-overview-product-actions.png)

## Someone else is editing an article

If another user currently has an article open, the overview shows **This article is being edited by #user#** (*Dieser Artikel wird von #user# bearbeitet*) with that user's name. When the other user leaves the article, the note disappears again after a short time.

## Troubleshooting

| Problem | Cause | Solution |
|---|---|---|
| An article is missing from the list | The article has no attribute value at all, or it belongs to another company or owner | Maintain the attributes, or switch to the right company / check the owner |
| The search finds nothing | Fewer than 3 characters, or the term is not in name, SKU or EAN; or the mode is set to **exact** | Enter a longer term, switch to **contains**, clear the category filter |
| The image column is empty | The article has no main image | Upload images, see [Article images](/products/article-images.md) |
| A button (edit, delete, filter, product actions) is missing | Your user lacks the permission | Ask your administrator |