Warehouses

Create warehouses, switch the current warehouse, maintain floor plans and print the barcodes of all storage places.

The warehouse is the top level of your warehouse structure. Storage areas, storage places, stock, picklists, picking carts, deposit locations, freight carriers and cost settings all belong to one warehouse. Without at least one warehouse, none of the other WMS functions can be used in a meaningful way.

On the page Warehouse Overview (Lager Übersicht) you see all your warehouses, create new ones, open their settings, maintain floor plans and delete warehouses you no longer need.

Screenshot: Warehouse overview with two warehouses, the columns Name, Places and Storage areas, the "Default" badge on one warehouse and the "New warehouse" button

Before you start

Your user needs the permissions for WMS, Warehouse and Overview in the rights tree – ask your administrator. Deleting a warehouse and the floor plan editor need their own permissions.
Your booked package must include another warehouse location. Every warehouse of the logistician counts as a location, and so does every additional (not the first) warehouse of a client. If the limit is reached, contact X-Sitter support to book more locations.

Create a warehouse

Open WMS › Warehouse › Overview (WMS › Lager › Übersicht).
Click New warehouse (Neues Lager). The page Create warehouse (Lager anlegen) opens with the settings tabs.
On the tab General settings (Grundeinstellungen) enter at least a Name (Name). The field is prefilled with "Standard Lager".
Choose the Status (Status) – Active (Aktiv) or Deactivated (Deaktiviert) – and decide whether this is your Default warehouse (Standartlager).
On the tab Storage place numbering (Lagerplatz Nummerierungen) define how your place numbers are built (segments, length, digits or letters, separator). The Number assistant uses this structure later.
Click Save (Speichern). You see the message "All values have been saved" (Alle Werte wurden gespeichert).

Your first warehouse automatically becomes the default warehouse. X-Sitter also creates useful starting values for it: number ranges (billing number from 10001, customer number from 50001), storage place types (e.g. storage place, shelf place, pallet place, goods receipt, returns place, speed place, shipping station, transit), storage place kinds (restocking, picking place), priorities (High, Normal) and the standard reasons for stock movements. You can adjust all of them in the Warehouse settings.

Switch the current warehouse

All warehouse pages always work with the current warehouse. Use the warehouse drop-down at the top right to switch. When you open the WMS, your default warehouse is selected automatically.

Screenshot: Warehouse drop-down at the top right of the WMS with two warehouses listed

Actions in the overview

Each warehouse row offers these actions:

Action	What it does
Settings (Einstellungen)	Opens the Warehouse settings.
Number assistant (Nummern Assistent)	Creates many storage places in one go – see Storage places.
Floor plan (Grundriss)	Opens the Warehouse planner (Lager Planer).
Storage places (Lagerplätze) › Print all barcodes (Alle Barcodes Drucken)	Prints barcode labels for all places of the warehouse.
Delete	Removes the warehouse after a confirmation question.

Screenshot: Action buttons of one warehouse row – Settings, Number assistant, Floor plan, Print all barcodes and Delete

Floor plans (Warehouse planner)

In the Warehouse planner (Lager Planer) you draw the layout of your hall and keep several versions of it.

Click Floor plan (Grundriss) in the warehouse row.
Arrange your layout.
Click Save floor plan (Grundriss speichern) and enter a Name of the floor plan (Name des Grundrisses).
Use Choose layout (Layout wählen) to load a saved floor plan, Save as new floor plan (Als neuen Grundriss speichern) to keep a copy, or delete and export layouts.

Screenshot: Warehouse planner with a hall layout and the buttons Save floor plan, Save as new floor plan and Choose layout

For a top view of rows and occupied places of a single storage area, use the hall plan in Storage areas.

Delete a warehouse

Click the delete button in the warehouse row.
Confirm the question "Should the warehouse really be removed with all its places, settings and article assignments?" (Soll das Lager mit all seinen Plätzen, Einstellungen und Artikel-Zuordnungen wirklich entfernt werden?).

warning Deleting cannot be undone

Deleting a warehouse permanently removes everything that belongs to it: storage areas, groups, places, stock, stock history, picklists, picking carts, pallet labels, floor plans, settings and cost settings. The default warehouse cannot be deleted – first make another warehouse the default.

Fields and options

Field	Meaning	Required
Name (Name)	Name of the warehouse	yes
Status (Status)	Active (Aktiv) or Deactivated (Deaktiviert)	no
Default warehouse (Standartlager)	Yes makes this warehouse the default. All other warehouses of your company lose the default mark.	no

Good to know / Troubleshooting

Message	Cause	Solution
No permission to delete the warehouse (Keine Berechtigung zum Löschen des Lagers)	Your user lacks the delete permission.	Ask your administrator for the permission.
The default warehouse cannot be deleted (Das Standard-Lager kann nicht gelöscht werden)	You tried to delete the default warehouse.	Make another warehouse the default first.
Warehouse not found or does not belong to your company (Lager nicht gefunden oder gehört nicht zu deinem Unternehmen)	The link points to a warehouse you cannot access.	Open the warehouse from the overview.
"… are not included in package …" / "In package … are … included, … of them are already used."	The warehouse locations of your package are used up. The page returns to the overview.	Contact X-Sitter support to book more warehouse locations.
No floor plans found for this warehouse (Keine Grundrisse für dieses Lager gefunden.)	No layout has been saved yet.	Click Save floor plan in the Warehouse planner.

Next steps: Warehouse settings › Storage areas › Storage places › Employee assignment