Loading

Ship pallet and freight forwarder orders – print the delivery note, record tracking and mark orders as shipped.

Orders with pallets or with a freight forwarder / own delivery do not get a parcel label at the packing table. Instead they wait in the status Waiting for loading (wartet auf Verladung). In Loading your shipping team sees these orders with shipping station, pallets and total weight, prints the delivery note, records the shipping method and tracking number per position and marks the order as shipped. The goods are then booked out of the shipping station.

Screenshot: Loading page with the filter "Pending" and the list of orders waiting for loading

Before you start

Your user needs the permission Loading (Verladung) – ask your administrator.
Orders in the status Waiting for loading. They are created when pallet positions are picked or pallet orders are packed – see Picking and Packing. Pallets are brought to the shipping station (deposit location) by a pallet ride – see Deposit locations. Pallets from the transit warehouse are booked onto the shipping station without scanning.
Freight carriers as shipping methods.
For the delivery note: a matching PDF template, a configured delivery note storage and a selected workstation – see PDF documents and Warehouse settings.

Step by step

Open WMS › Loading (WMS › Verladung). The default filter is Pending (Wartend); choose All (Alle) to include shipped orders. Narrow down with All clients (Alle Mandanten) or a single client, and with Search for a job (Suche Auftrag – search for an order).
In the list (order, date, shipping station, pallets, total weight, status) check the delivery note with the preview button (Packing slip (preview) – Lieferschein Vorschau) and print it with Print delivery note (LS Drucken) or Save and Print PDF (PDF speichern und Drucken).
Open Tracking Details (Tracking-Details). The dialog Shipping Methods & Tracking by Item (Versandarten & Tracking je Position) lists each position with type (pallet single-SKU / mixed, or item), SKU, quantities, shipping method and tracking number.
Enter the shipping method and Tracking number (Tracking-Nummer) per position.
Optionally tick Mark order as shipped when saving (Beim Speichern Auftrag als versendet markieren).
Click Save tracking (Tracking speichern). You see "Tracking data has been saved" or "The order has been marked as shipped".

Screenshot: Delivery note preview of a pallet order in the loading screen

Screenshot: Dialog "Shipping Methods & Tracking by Item" with shipping method, tracking number and the "mark as shipped" checkbox

Columns

Column	Meaning
Order	The order number.
Date	Order date.
Shipping station (Versandbahnhof)	The station chosen at the packing table, otherwise the station the forklift scanned the pallet onto. "—" means neither (e.g. orders packed before this question existed).
Pallets (Paletten)	Number of pallets.
Total weight (Gesamtgewicht)	Total weight of the order.
Status	Pending or Sent.

Statuses

Status	Meaning
Pending (Wartend)	Waiting for loading.
Sent (Versendet)	Set with the shipping date when you save with "mark as shipped". The change is logged in the order history.

Tracking number and shipping method (name of the freight carrier) are stored on the positions and on the order – see Packages and tracking.

Good to know

When the order is marked as shipped, the stock is booked out of the shipping station. The history says that the order was marked as shipped and the item was loaded from the shipping station.
The delivery note number is stored on the order.

Troubleshooting

Message	Cause	Solution
No pick list found for the order (Keine Pickliste zum Auftrag gefunden)	The order did not go through the picking process.	Check the order.
Invalid parameters / Invalid location data (Ungültige Parameter / Ungültige Positionsdaten)	Incomplete input.	Open the dialog again.
There is no suitable PDF template! (Es gibt keine passende PDF Vorlage!)	No delivery note template.	Create a PDF template.
No destination path (delivery note storage) configured (Kein Zielpfad (Lieferschein Ablage) konfiguriert)	Storage for delivery notes missing.	Check the warehouse settings.
No packing station could be identified (Es konnte kein Packplatz ermittelt werden)	No workstation selected.	Select a workstation.
The PDF could not be generated (Das PDF konnte nicht erzeugt werden)	Error while creating the PDF.	Check the template and the order data.
No orders found (Keine Aufträge gefunden)	No waiting orders.	Check the filters.