Putaway

At the scanner, your team assigns the delivered goods to a concrete storage location. You load the advance notice, choose an item, enter the quantity and the storage area. X-Sitter finds a suitable free location, books the stock with batch and best-before date, creates a pallet label (on pallet locations), writes the stock history and counts the progress of the advance notice. Only after putaway is the stock available for picklists.

Before you start

• Your user needs the permission for Goods Receipt / Putaway (Wareneingang / Einlagerung). Without it you see "No authorization" (Keine Berechtigung).
• An advance notice with items exists, see Advance notices. Without a notice you can use Manual SKU Entry.
• Storage areas with active, free storage locations exist, see Storage areas and Storage places.
• The articles are maintained, see Edit an article: units per pallet, owner, default storage area, best-before date flag and – for alcoholic drinks – the alcohol attributes. If an article has no default storage area, the default putaway area of the client is used, see Clients.
• Booking reasons and label templates are set up in the warehouse settings.
• To print labels, an active workstation is selected. It is shown in the footer as Active workstation (Aktive Arbeitsstation) – see Choose your workstation.
• Goods that only pass through go onto storage places of the type Transit – later they are booked onto the shipping station without scanning, see Transit warehouse.

Step by step

1. Load the advance notice

1. Open WMS › Storage (WMS › Einlagerung). The page Goods Receipt / Putaway (Wareneingang / Einlagerung) opens.
2. In the field Bestellnummer / Avisnummer oder Artikel (EAN) scannen... (scan order / notice number or article EAN), scan the delivery note, order or container number.
3. Under Positions (Positionen) you see all items with item number, name, EAN, batch and the progress "stored / expected".

No notice number at hand? Some clients do not send their notice number, or the goods arrive without a delivery note. Simply scan an article of the delivery – EAN (also box or unit EAN) or item number:

• If only one open notice still expects this article, it opens directly with the matching item, and its number is filled into the search field.
• If several notices expect it, the dialog Avisierung auswählen (select advance notice) shows delivery note / order number, client, created or expected date, status and "open: x of y". Choose the right one.
• Only notices that are not closed (Open, Unloaded, In progress) are searched. Items that are already fully stored do not count. Notice numbers always take precedence over the article search.

2. Confirm unloaded pallets (optional)

Click Truck (LKW) or Container (Container) and confirm the number of actually unloaded pallets ("Please specify the number of pallets that were actually unloaded:").

3. Add missing articles to the master data

If some articles of the notice do not exist in the article master yet (for example after an import), X-Sitter shows a hint. Click Import Items into Master Data (Artikel in die Stammdaten übernehmen).

4. Enter the putaway data

1. Choose an item. Product Details (Artikel-Details) opens with Stored: (Eingelagert:) x / expected and a preset Storage area (Lagerbereich).
2. Fill in the fields (see Fields and options).

The values for FIFO date, best-before date, taxed/untaxed, EVD number, QS and print label stay filled when you switch between Store, Multiple storage and Transfer, when you change the storage area and after a booking. Quantity, boxes and location apply per mask. Choosing another item clears everything.

5. Book

Choose one of the three actions:

• Store (Einlagern) – one booking. X-Sitter confirms with "Storage successful" (Einlagerung erfolgreich).
• Multiple storage (Mehrfacheinlagerung) – enter Number of pallets (Anzahl Paletten) × Quantity per pallet (Menge pro Palette). Each pallet gets its own booking and its own label, at most up to the announced quantity. A remaining quantity is offered for transfer: Put away remaining quantity (Restmenge nachlagern) or Later (Später). Not possible for shelves with compartments.
• Transfer (Nachlagern) – book onto a location where this article already lies. You choose from the list of existing locations.

If the quantity exceeds the remaining expected quantity, X-Sitter asks Excess quantity detected (Übermenge erkannt). Confirm with Yes, put away (Ja, einlagern).

6. Correct or reprint

The putaway section lists the booked pallets. For each one you can:

• Print Label Again (Label erneut drucken)
• Print Product Label (Artikeletikett drucken)
• Undo Storage (Einlagerung rückgängig machen) – the quantity is taken off the location again. If the pallet is empty afterwards, the stock row and the pallet label are removed. The article history shows "Notification cancellation: …" (Storno Avisierung: …). For alcoholic articles the taxed/untaxed quantity of the article goes down again and the alcohol tax ledger gets a correction line with the negative quantity.

Manual SKU entry without an advance notice

1. Click Manual SKU Entry (Manuelle SKU Erfassung).
2. Enter SKU, choose the Owner (Eigentümer), and fill in Batch (Charge), Best before (MHD), Set QA status (QS-Status setzen) and Quantity (Menge).
3. Click Apply (Übernehmen). The goods are stored under a manual reference without an advance notice.

Fields and options

Field	Meaning	Required
Storage area (Lagerbereich)	Area in which X-Sitter looks for a free location.	yes (or a chosen location)
Quantity (Menge) / Boxes (Kartons)	Number of units to store. Boxes are multiplied by the article's units per box.	yes
Choose a specific storage place (Lagerplatz gezielt wählen)	Fixed target location. Required for shelves with compartments – then also choose the compartment.	no
Overwrite FIFO Date (optional) (FIFO Datum überschreiben)	Receipt date of the stock, used for first-in-first-out.	no
Best-By Date (MHD) (Mindesthaltbarkeitsdatum)	Best-before date of the stock.	yes, for articles with best-before date
Taxed / Untaxed (Versteuert / Unversteuert)	Tax status for alcoholic articles.	yes, for alcohol
EVD number (optional) (EVD-Nummer)	Excise document number for alcoholic goods. Shown in the alcohol tax ledger.	no
Marked as QS (Als QS markiert)	Books the goods as quality-check stock. It is not available for orders, and QS locations are preferred.	no
Print label (Label drucken)	Creates a pallet label or a product label.	no

How X-Sitter chooses the location

If you do not choose a location yourself, X-Sitter only considers active locations without compartments in the selected area:

1. First an empty picking location that is already assigned to this article.
2. Otherwise a free neutral location (not a picking or speed location).

Locations reserved for another article are skipped. Without Marked as QS, QS locations are excluded. The locations are sorted by number in the putaway direction set for the storage area, see Storage areas.

What a booking does

• Pallet location: stock as a pallet, a pallet label with a running pallet number, pallet history and stock history with the reason "Pallet storage" (Paletteneinlagerung) and the note of the advance notice.
• Shelf location (item pick only): no pallet and no pallet label, reason "Shelving Storage" (Fachboden-Einlagerung); with Print label you get a product label.
• The available stock is recalculated, see Stock overview.
• The progress per item is counted. With the first booking the notice becomes In progress; once all items are complete it is Closed.
• Alcoholic articles: the taxed/untaxed quantities are updated and a goods receipt line is written to the alcohol tax ledger. The note in the article history and the pallet history carries the tax status, e.g. "Notification: 4711 – of which 0 taxed / 120 untaxed".
• Every booking appears in the article history, and the pallets in the pallet overview.

Good to know

• "No suitable available storage space was found in the area." – what now? The area is full, only QS locations are free (and the goods are not marked as QS), or all free locations are reserved for other articles. Choose another area or scan a location directly.
• The client did not send a notice number. Scan an article of the delivery. If it appears in several open notices, pick the right one by date, client and open quantity.
• Why does the notice not close? At least one item is not fully stored yet.

Troubleshooting

Message	Cause	Solution
Keine Avisierung zu dieser Nummer und keine offene Avisierung mit diesem Artikel gefunden (no notice for this number and no open notice with this article)	Neither a notice number nor an article that is still expected in an open notice.	Check the number. If the article is already fully stored or the notice is closed, use Manual SKU Entry.
Missing required fields (Fehlende Pflichtfelder)	Article, quantity or storage area is missing.	Fill in the fields.
No suitable available storage space was found in the area. (Keinen passenden freien Lagerplatz im Bereich gefunden.)	No suitable free location.	Choose another area or a specific location.
Please enter a best-by date! (Bitte gib ein Mindesthaltbarkeitsdatum (MHD) an!)	Article with best-before date but none entered.	Enter the best-before date.
Bitte wähle aus, ob die Ware versteuert oder unversteuert eingelagert wird! (choose taxed or untaxed)	Alcoholic article without tax status.	Choose Taxed or Untaxed.
Die … Menge (…) darf die eingelagerte Menge dieser Buchung (…) nicht überschreiten.	The taxed/untaxed quantity is larger than the stored quantity.	Correct the quantity.
This storage location is reserved for QS items only. (Dieser Lagerplatz ist nur für QS-Artikel reserviert.)	QS location without QS marking.	Tick Marked as QS or choose another location.
Der gewählte Lagerplatz ist in diesem Lager nicht vorhanden oder deaktiviert. (location does not exist or is inactive)	Wrong or inactive location.	Check the location.
Please select the compartment on the shelf. (Bitte das Fach des Fachbodens auswählen.)	Shelf with compartments but no compartment chosen.	Choose the compartment.
Fachböden mit Fächerunterteilung können nicht über die Mehrfacheinlagerung befüllt werden …	Multiple storage on a shelf with compartments.	Use Store or Transfer.
Der Lagerplatz ist exklusiv für einen anderen Artikel reserviert. / Auf dem Platz liegt bereits: …	Confirmation for a chosen location.	Confirm with Yes, book (Ja, buchen) or choose another location.
Diese SKU gehört mehreren Eigentümern. Bitte einen Eigentümer auswählen. (SKU belongs to several owners)	Manual entry is ambiguous.	Choose the owner.
Es ist keine Arbeitsstation gewählt. Bitte zuerst eine Arbeitsstation auswählen. (no workstation selected)	Label printing without a workstation.	Select a workstation.
Das Artikeletikett konnte nicht aus der PDF-Vorlage erzeugt werden … (product label could not be created)	Faulty label template.	Check the template, see PDF documents.